Careers

5 Cities and San Luis Obispo, CA

Peoples’ Self-Help Housing (PSHHC) is looking to hire a motivated and experienced Portfolio Manager to support the Property Management Department.

With a mission to build affordable homes, with site-based services that offer opportunities to change lives and strengthen communities, Peoples’ Self-Help Housing is the longest nonprofit developer on California’s Central Coast. We serve low income working families, farmworkers, seniors and veterans and provide welcoming environments for those living with disabilities and for the formerly homeless. Along with building and managing beautiful and accessible neighborhoods in San Luis, Santa Barbara and Ventura counties, we offer a broad array of programs to promote, health, education and connections to community-based resources.

This is a full time position (40 hours per week, 5 days per week).

Salary DOE, with a very competitive benefit package including:
• Employer-paid Medical/Dental/ Vision, LTD/ STD
• Pension Profit Sharing Plan
• Paid Vacation, Holidays and Sick Time
• Employer investment in professional education and employee wellness
• An excellent supportive staff and work environment.

Responsibilities

Supervisory

• Hire, manage, develop and terminate site personnel.
• Responsible for monitoring and directing all management related activities with site level personnel to ensure that essential functions are met on a regular and consistent basis.
• Working with the Compliance Manager and Senior Portfolio Manager, ensure site managers receive appropriate and timely training to stay current with regulatory requirements.
• Provide training to staff in necessary functions.
• Build a cohesive team that can rely on each other.
• Plan coverage for unexpected absences.
• Complete necessary trackers, dashboards, and reports.

Financial

• Assist in the preparation of the annual property budgets.
• Review the budget to actual performance on a monthly basis.
• Review the tenants’ receivable report with the site managers, including the analysis of the collection of late fees and damages.
• Ensure that rent collection procedures are followed and benchmarks are achieved.
• Ensure occupancy levels are at budgeted levels or higher.
• Meet periodically with a Financial Analyst to discuss needs and concerns.

Management and Compliance 

• Monitor vacancy at each property in the portfolio, analyzing number of days vacant, turnover rate and the reasons for turnover to establish trends.
• Make routine visits to each site and ensure that office procedures are organized and followed.
• Include safety topics as regular part of department meetings.
• Review the waiting list and applicant process for compliance with company policy and procedures.
• Ensure property managers complete annual re-certifications according to policy.
• Ensure that all regulatory compliance requirements and reporting are followed, monitored, and completed.
• Address resident concerns appropriately and timely.
• Work with SHP to prevent unnecessary evictions.
• Supervise the development of a community event calendar; ensuring activities are in accordance with budget guidelines, management goals, and regulatory requirements.
• Review tenant issues, including late payment of rent and warning notices.
• Ensure timely issuance of 3-day notices and termination notices.
• Ensure tenant files are maintained with clear supporting and written documentation of all issues.
• Ensure that all first year files from each property have been copied and that the originals are filed in a safe “off-site” and/or central location.

Maintenance 

• Make routine visits to each site and ensure preventive maintenance and physical plant repairs or upgrades are established and addressed.
• Collaborate with Maintenance Supervisors and staff to ensure work orders are completed on a timely basis.
• Conduct regular site-specific assessments in conjunction with Facilities Manager and Asset Manager.
• Participate in a team environment to prepare, maintain, and update site-specific emergency planning manual.
• Assist in implementing training of site personnel required to implement emergency planning manual.
• Periodically accompany Maintenance personnel on unit inspections.

Special Projects

• In partnership with Asset Manager, develop long-term capital plans.
• Oversee the capital project request process with Asset Management, Fiscal, and Maintenance.
• Conduct quarterly site inspections and reports for the IIPP
• Establishing rents and FMR for Section 8 vouchers on an annual basis, in accordance with regulatory and contractual obligations.
• Develop and implement utility allowances, including analysis/development of rates for HUD/USDA
• Coordinate and over-see initial project lease-ups, ensuring timely and accurate processing of applicants.
• Work with Construction Department during rehab and new development projects to ensure PSHH standards are met.
• Assist, as required, in the completion of all quarterly and annual reports to investors and housing programs on a timely basis.
• Assist in the development of new policies and procedures to increase effectiveness and/or productivity.
• Other duties as assigned.

Requirements

• Previous property management experience desired.
• Excellent leadership, organizational, and communication skills.  Able to work as an effective member of a team and in a collaborative manner with staff, peers, and supervisor.
• Experience in a customer-focused environment.
• Previous experience supervising 1-3 direct reports.
• Ability to interpret and understand financial information generated from property management software reports.
• Excellent computer skills, including Excel and Word, required.
• Yardi software skills desired.
• Bilingual Spanish, desired.
• Willingness to travel, as required.
• Bachelors’ degree preferred or equivalent experience in the affordable housing industry.
• Current compliance certifications for HUD, USDA or Tax Credit preferred, or willingness to obtain certifications in all required areas within a reasonable time frame.
• Valid CA driver’s license, proof of car insurance and a reliable vehicle.

To apply, send resume and application to:
• Email: hr@pshhc.org
• Fax: 805.544.1901
• Mail: Attn: HR, 3533 Empleo Street, San Luis Obispo, CA 93401

Download Application

San Luis Obispo, CA

Peoples’ Self-Help Housing (PSHHC) is looking to hire a motivated and experienced Accountant to support the corporate Finance and Accounting department.

With a mission to build affordable homes, with site-based services that offer opportunities to change lives and strengthen communities, Peoples’ Self-Help Housing is the longest nonprofit developer on California’s Central Coast. We serve low income working families, farmworkers, seniors and veterans and provide welcoming environments for those living with disabilities and for the formerly homeless. Along with building and managing beautiful and accessible neighborhoods in San Luis, Santa Barbara and Ventura counties, we offer a broad array of programs to promote, health, education and connections to community-based resources.

This is a full time position (40 hours per week, 5 days per week).

Salary DOE, with a very competitive benefit package including:
• Employer-paid Medical/Dental/ Vision, LTD/ STD
• Pension Profit Sharing Plan
• Paid Vacation, Holidays and Sick Time
• Employer investment in professional education and employee wellness
• An excellent supportive staff and work environment.

Responsibilities

• Record, deposit and summarize cash reports.
• Reconcile bank accounts and transfer money among funds to ensure there are no NSF checks.
• Prepare journal entries and review working trial balance for grants, contracts and corporate accounts prior to submittal to Controller.
• Post detail transactions to sub-ledgers; summarize and balance sub-ledgers.
• Prepare grant budgets, activity reports and maintain files for compliance with grant awards.
• Analyze and reconcile general ledger account balances adjusting journal entries as needed.
• Analyze general ledger accounts; ensure allowable costs are allocated to federal awards and indirect activity; prepare adjusting journal entries as needed.
• Process payroll as assigned; review timecards for accuracy, calculate new information and any necessary adjustments (overtime, retroactive pay, pre/post tax deductions), proof and correct data entries, verify all data once payroll is returned, prepare payroll fringe sheets, post vacation and sick accrual to general ledger, prepare quarterly worksheets for SUI, FICA and pension fund, and submit for review and approval.
• Coordinate Self-Help billing and reporting.
• Manage insurance and payroll related audits.
• Manage annual audit preparation and year-end closing including depreciation schedules, prepaid schedules, A/P accrual and any other related year-end work.
• Maintain accurate and current accounting files.
• Utilize office and software programs and equipment to perform above duties as required by fiscal processes.
• Travel to various financial institutions to perform bank deposits and other banking functions.
• Attend local and out of town training seminars.
• Train staff on current accounting process and procedures and ensure the accounting manual is up to date.
• Perform other duties as assigned by the Controller.
• Prepare monthly trial balances and financial statements according to GAAP principals.
• Remain current on all nonprofit accounting standards to ensure ledgers reflect new standards.
• Train accounting and finance staff on new accounting standards and the effect on the general ledger accounts.
• Prepare periodic reports for funding sources, Executive Director or Board of Directors.
• Maintain accounting records for all related entities and construction projects.
• Assist in cost certifications, tax returns and other reporting requirements for related PSHHC entities.
• Audit expenditure documents for compliance with company policy.
• Actively look for ways to streamline and expedite monthly close process.

Requirements

• Minimum of 3 years of nonprofit GAAP accounting experience
• Minimum of 3 years of grant accounting experience
• Minimum of 3 years of payroll experience
• B.S. in Accounting; A CPA license is preferred
• Previous experience managing a high volume of detailed, confidential and repetitive work.
• Skilled at use of 10-key and other general office equipment.
• Proficiency in Excel.
• Aptitude for detail and accuracy with numbers.
• Positive attitude and professional demeanor.
• Ability to communicate clearly, both verbally and in-writing.
• Ability to issue internal or external correspondence (letters, memos, email, etc.)
• Must possess a valid California driver’s license, proof of auto insurance and access to a dependable form of transportation.
• Sitting for extended period of time, some standing (managing physical files), occasionally driving to and from financial institutions.

To apply, send resume and application to:
• Email: hr@pshhc.org
• Fax: 805.544.1901
• Mail: Attn: HR, 3533 Empleo Street, San Luis Obispo, CA 93401

Download Application

San Luis Obispo, CA

Peoples’ Self-Help Housing (PSHHC) is looking to hire a motivated Compliance Specialist, who is well versed and current in all aspects of compliance and regulatory requirements (e.g. HUD, Project Based Section 8, TCAC, LIHTC, Public Housing, USDA, HOME & Bond Regulatory Agreements, Fair Housing). The position is based out of San Luis Obispo, but will include traveling the Central Coast area including Ventura, Santa Barbara, Santa Maria and North County area on a regular basis.

With a mission to build affordable homes, with site-based services that offer opportunities to change lives and strengthen communities, Peoples’ Self-Help Housing is the longest nonprofit developer on California’s Central Coast. We serve low income working families, farmworkers, seniors and veterans and provide welcoming environments for those living with disabilities and for the formerly homeless. Along with building and managing beautiful and accessible neighborhoods in San Luis, Santa Barbara and Ventura counties, we offer a broad array of programs to promote, health, education and connections to community-based resources.

This is a full time position (40 hours per week, 5 days per week).

Salary DOE, with a very competitive benefit package including:
• Employer-paid Medical/Dental/ Vision, LTD/ STD
• Pension Profit Sharing Plan
• Paid Vacation, Holidays and Sick Time
• Employer investment in professional education and employee wellness
• An excellent supportive staff and work environment.

Responsibilities

• Fosters a positive, active and collaborative relationship with residents, communities and associated agencies and other internal departments.
• Process income certifications/re-certifications for multiple affordable housing programs and update Yardi database.
• Responsible for training new property management staff regarding compliance related policy and procedure
• Responsible for ensuring property management staff adheres to all compliance policy and procedure.
• Responsible for ensuring that properties are current with all compliance related policy and regulatory changes.
• Complete tenant move-ins and move-outs in compliance with agency procedures.
• Ensure file compliance 100% at move-in and that all regulatory compliance requirements, including re-certifications, interim re-certifications, and appropriate documentation, are followed, monitored, and completed through move-out.
• Responsible for conducting annual property compliance audits
• Other duties as assigned

Requirements

• Two years related experience in multi-family affordable housing preferred
• Current Certifications in LIHTC, HUD, USDA RD, HOME, Bond preferred
• Strong organizational skills, with the ability to manage and prioritize multiple tasks and meet deadlines
• Excellent verbal and written communication skills
• Excellent computer skills, including Yardi, MS Office – Word, Excel, Outlook required
• Ability to work independently in a complex and changing organization and adapt to changes in structures and work priorities.
• Willingness to travel, as required.
• Bilingual skills in Spanish are a plus

To apply, send resume and application to:

• Email: hr@pshhc.org
• Fax: 805.544.1901
• Mail: Attn: HR, 3533 Empleo Street, San Luis Obispo, CA 93401

Download Application

North County San Luis Obispo, CA

Peoples’ Self-Help Housing (PSHH) is looking to hire an experienced and motivated Maintenance Supervisor to support the organization’s properties. The Maintenance Supervisor will supervise or perform routine maintenance and janitorial work. Be responsibility for site safety, cleanliness, and perform continual informal inspections of the properties to ensure that they are being maintained properly.

With a mission to build affordable homes, with site-based services that offer opportunities to change lives and strengthen communities, Peoples’ Self-Help Housing is the longest nonprofit developer on California’s Central Coast. We serve low income working families, farmworkers, seniors and veterans and provide welcoming environments for those living with disabilities and for the formerly homeless. Along with building and managing beautiful and accessible neighborhoods in San Luis, Santa Barbara and Ventura counties, we offer a broad array of programs to promote, health, education and connections to community-based resources.

This is a full time position (40 hours per week, 5 days per week).

Salary DOE, with a very competitive benefit package including:
• Employer-paid Medical/Dental/ Vision, LTD/ STD
• Pension Profit Sharing Plan
• Paid Vacation, Holidays and Sick Time
• Employer investment in professional education and employee wellness
• An excellent supportive staff and work environment.

Responsibilities

Maintenance

• Responsible for site safety, cleanliness, and curb appeal of assigned sites. Perform continual informal inspections of the properties to ensure that they are being properly maintained, that mechanical devices are in working order, and that the environment is safe and attractive.
• Supervises or performs routine maintenance and janitorial work.
• Process maintenance work orders through completion, including sign-off by Property manager and resident as necessary. Ensure Property Manager records or place completed work orders in unit maintenance file.
• Coordinate and prioritize work requests with Senior Property Managers and Portfolio Managers.
• Act as after-hours emergency calling service contact for assigned properties. Establish a schedule for personnel to be available for emergency maintenance coverage.
• Be available for major building system emergencies after hours, if necessary.
• Oversee all company owned laundry equipment to ensure it is operable and in good working condition.
• Work with vendors to develop ongoing contacts.
• Ensures the update and completion of the Material Safety Data Sheets as well as other safety related inspections and reports.
• Ensures all turnover procedures are followed, and that turnovers are accomplished in a timeframe and manner consistent with PSHH standards, and the property’s budgetary goals and limitations.
• Ensures adherence to all PSHH maintenance requirements.

Projects

• Implement the Preventative Maintenance Plans as prescribed for each site. Ensure work is performed in a timely manner and documented.
• Assist the Facilities Manager as needed with capital projects.
• Suggest cost-containment measures to reduce maintenance expenses.
• Work with vendors to develop bid packages for large projects.
• During a rehab and after a rehab or new construction, coordinate with the Construction Dept. and Portfolio to ensure PSHH standards are met.
• Conduct site inspections with investors and regulatory agencies.
• Other duties and tasks as assigned.

Supervisory

• Schedule direct reports and ensure proper coverage at all assigned properties.
• Ensure project completion and quality of product/services provided from all vendors and contractors.
• Ensure understanding of, and compliance with, PSHH policy and procedures for all direct reports.
• Conduct annual unit and common area (both internal and external) inspections for all assigned properties.
• Attend required Property Management and staff meetings and trainings.
• Ensure direct reports are current on assigned trainings and certifications.
• Train direct reports in necessary functions.
• Assess and prioritize work requests to determine daily schedule.

Requirements 

• At least five years of residential building maintenance or construction experience required.
• Experience working with vendors required.
• Bilingual (English/Spanish) highly desired
• Ability to develop scopes of work and develop bid packets required.
• Excellent communication skills, both verbal and written, with staff and residents.
• Advanced construction or maintenance knowledge required.
• Microsoft Office and general computer proficiency required.
• Ability to operate light equipment and hand tools used in maintenance and repair required.
• Previous management/supervision experience.
• Yardi or similar work order software experience required.

To apply, send resume and application to:

• Email: hr@pshhc.org
• Fax: 805.544.1901
• Mail: Attn: HR, 3533 Empleo Street, San Luis Obispo, CA 93401

Download Application

Coastal Properties/ Los Osos, CA

Peoples’ Self-Help Housing (PSHHC) is looking to hire a motivated Maintenance Technician to maintain and repair our Guadalupe Court Apartments, consistent with PSHH policy and procedures.

With a mission to build affordable homes, with site-based services that offer opportunities to change lives and strengthen communities, Peoples’ Self-Help Housing is the longest nonprofit developer on California’s Central Coast. We serve low income working families, farmworkers, seniors and veterans and provide welcoming environments for those living with disabilities and for the formerly homeless. Along with building and managing beautiful and accessible neighborhoods in San Luis, Santa Barbara and Ventura counties, we offer a broad array of programs to promote, health, education and connections to community-based resources.

This is a full time position (40 hours per week, 5 days per week).

Salary DOE, with a very competitive benefit package including:
• Employer-paid Medical/Dental/ Vision, LTD/ STD
• Pension Profit Sharing Plan
• Paid Vacation, Holidays and Sick Time
• Employer investment in professional education and employee wellness
• An excellent supportive staff and work environment.

Responsibilities

• Walk interior and exterior sidewalks on a daily basis, removing debris and trash, washing the sidewalks/curbs/gutters as needed, and checking fencing for any required repairs.
• Clean, paint and repair vacant units consistent with PSHH policy and procedures.
• Review all work orders on a daily basis through the Yardi system, and make repairs for tenant after notification of entry if the repair does not require an outside vendor.
• Determine if any items requiring repair is under warranty and contact the manufacturer or contractor for repairs if under warranty.
• Determine if any repair items are resident caused and notify Property Manager.
• Maintain parts and supplies inventory. Order necessary parts, appliances, etc.
• Complete periodic inspections of units in coordination with the Facilities Manager.
• Be present at various inspections and prepare inspection reports as requested.
• Conduct preventative maintenance for building systems and equipment as prescribed in property Preventative Maintenance Plan.
• Notify the Property Manager of any tenant violations.
• Clean dumpster areas and make sure the gates are closed when not in active use.
• Ensure that rain gutters are free of debris.
• Repair washers and dryers as needed, or notify the Property Manager to contact an outside repair vendor.
• Repair and change locks as needed, and manage tenant lockouts.
• Unlock and lock the driveway gates per the approved schedule, for sites with security gates.
• Work within the approved budget for each site in coordination with the Maintenance Supervisor and Property Manager.
• Other tasks as assigned

Requirements

• Minimum of 1 year maintenance or construction experience required.
• Microsoft Office and general computer proficiency highly desired.
• Ability to operate light equipment and hand tools used in maintenance and repair required.
• Yardi or similar work order software experience highly desired.
• Valid CA driver’s license, proof of auto insurance, and access to a reliable vehicle.
• Ability to lift up to 50 pounds, stand and walk 7-8 hours daily, bend, squat, reach.

To apply, send resume and application to:

• Email: hr@pshhc.org
• Fax: 805.544.1901
• Mail: Attn: HR, 3533 Empleo Street, San Luis Obispo, CA 93401

Download Application

Santa Maria/Guadalupe, CA

Peoples’ Self-Help Housing (PSHHC) is looking to hire a motivated Maintenance Technician to maintain and repair our Guadalupe Court Apartments, consistent with PSHH policy and procedures.

With a mission to build affordable homes, with site-based services that offer opportunities to change lives and strengthen communities, Peoples’ Self-Help Housing is the longest nonprofit developer on California’s Central Coast. We serve low income working families, farmworkers, seniors and veterans and provide welcoming environments for those living with disabilities and for the formerly homeless. Along with building and managing beautiful and accessible neighborhoods in San Luis, Santa Barbara and Ventura counties, we offer a broad array of programs to promote, health, education and connections to community-based resources.

This is a full time position (40 hours per week, 5 days per week).

Salary DOE, with a very competitive benefit package including:
• Employer-paid Medical/Dental/ Vision, LTD/ STD
• Pension Profit Sharing Plan
• Paid Vacation, Holidays and Sick Time
• Employer investment in professional education and employee wellness
• An excellent supportive staff and work environment.

Responsibilities

• Walk interior and exterior sidewalks on a daily basis, removing debris and trash, washing the sidewalks/curbs/gutters as needed, and checking fencing for any required repairs.
• Clean, paint and repair vacant units consistent with PSHH policy and procedures.
• Review all work orders on a daily basis through the Yardi system, and make repairs for tenant after notification of entry if the repair does not require an outside vendor.
• Determine if any items requiring repair is under warranty and contact the manufacturer or contractor for repairs if under warranty.
• Determine if any repair items are resident caused and notify Property Manager.
• Maintain parts and supplies inventory. Order necessary parts, appliances, etc.
• Complete periodic inspections of units in coordination with the Facilities Manager.
• Be present at various inspections and prepare inspection reports as requested.
• Conduct preventative maintenance for building systems and equipment as prescribed in property Preventative Maintenance Plan.
• Notify the Property Manager of any tenant violations.
• Clean dumpster areas and make sure the gates are closed when not in active use.
• Ensure that rain gutters are free of debris.
• Repair washers and dryers as needed, or notify the Property Manager to contact an outside repair vendor.
• Repair and change locks as needed, and manage tenant lockouts.
• Unlock and lock the driveway gates per the approved schedule, for sites with security gates.
• Work within the approved budget for each site in coordination with the Maintenance Supervisor and Property Manager.
• Other tasks as assigned

Requirements

• Minimum of 1 year maintenance or construction experience required.
• Microsoft Office and general computer proficiency highly desired.
• Ability to operate light equipment and hand tools used in maintenance and repair required.
• Yardi or similar work order software experience highly desired.
• Valid CA driver’s license, proof of auto insurance, and access to a reliable vehicle.
• Ability to lift up to 50 pounds, stand and walk 7-8 hours daily, bend, squat, reach.

To apply, send resume and application to:

• Email: hr@pshhc.org
• Fax: 805.544.1901
• Mail: Attn: HR, 3533 Empleo Street, San Luis Obispo, CA 93401

Download Application

San Luis Obispo & Ventura, CA

Peoples’ Self-Help Housing (PSHHC) is looking to hire motivated and experienced Senior Construction Managers to join our Construction Department, overseeing the success of ongoing multifamily residential affordable housing projects and rehabilitation from start to completion. One opening will be located in San Luis Obispo and the other will be based in Ventura.

With a mission to build affordable homes, with site-based services that offer opportunities to change lives and strengthen communities, Peoples’ Self-Help Housing is a the longest nonprofit developer on California’s Central Coast. We serve low income working families, farmworkers, seniors and veterans and provide welcoming environments for those living with disabilities and for the formerly homeless. Along with building and managing beautiful and accessible neighborhoods in San Luis, Santa Barbara and Ventura counties, we offer a broad array of programs to promote, health, education and connections to community-based resources.

This is a full time, salaried position (40 hours per week, 5 days per week).

Salary DOE, with a very competitive benefit package including:

• Employer-paid Medical/Dental/ Vision, LTD/ STD
• Pension Profit Sharing Plan
• Paid Vacation, Holidays and Sick Time
• Employer investment in professional education and employee wellness
• An excellent supportive staff and work environment.

Responsibilities:

• Review and process submittals
• Develop and review scopes of work
• Provide input and support the budgeting and estimating process
• Design and implement project plans
• Prepare project status reports and ensures plans adhere to contract specifications
• Work closely with the project team to ensure projects are within schedule and budget
• Participate in value engineering sessions to suggest modifications for cost reduction
• Resolve and/or escalate issues through coordination with other departments
• Support and participate in scheduling
• Drive construction schedule and ensure subcontractor work scopes and budgets are met
• Coordinate job site logistics and maintain relationship with neighboring occupants
• Review subcontractor submittals, invoices and payment applications
• Perform project close-out promptly and professionally

Requirements:

• Ability to direct assistant PM’s, superintendents and miscellaneous field personnel
• Ability to read and interpret construction plans and specifications
• Fundamental understanding of LEED and Green Point Rating
• Ability to identify and resolve complex issues
• Ability to effectively participate in a team environment
• Excellent listening and communication skills, both written and verbal
• Strong work ethic and a “can-do” approach to their work
• Experience in ground-up commercial, multi-family and mixed development construction
• Experience and proficiency in MS Office, project management software (preferably Procore, P6 or MS Project)
• 10 years of Construction-based project management experience, with increasing oversight/responsibility
• Bachelors in Civil Engineering, Architecture, Construction Management/Engineering or other related field.
• Ability to sit for long periods of time, ability to bend and squat for short periods of time, light lifting (paperwork/files), driving to construction site locations.

To apply, send resume and application to:

• Email: hr@pshhc.org
• Fax: 805.544.1901
• Mail: Attn: HR, 3533 Empleo Street, San Luis Obispo, CA 93401

Application can be downloaded at:

Download Application